Two of the city’s yearly paperwork deadlines for rental buildings land back to back over the holidays. Neither takes long, and both are easy to forget until a tenant or an inspector asks for proof.<\/p>\n
Owners of multiple dwellings, buildings with three or more apartments, file a Bed Bug Annual Report with HPD between December 1 and December 31. The report covers November 1 through October 31 of the year before. HPD asks for a few numbers: how many apartments the building has, how many had a bedbug infestation that was reported or otherwise known to the owner, how many were treated, and how many of those had bedbugs again after treatment.<\/p>\n
The filing is free. HPD warns that some companies contact owners asking for large fees to file it. The online filing only works if the building’s property registration<\/a> is current. Owners who hold a building in their own name can use HPD’s paper form; corporate owners, LLCs included, have to file online.<\/p>\n After filing, the owner either gives the filing receipt to each tenant with every new lease and renewal, or posts it in a prominent place in the building. The owner also hands out or posts the Health Department’s Stop Bedbugs Safely guide.<\/p>\n Owners of buildings with three or more apartments send every tenant an Annual Notice each January. The Health Department’s page gives January 1 to 15 for the window guard notice; HPD’s lead paint page gives January 1 to 16. For buildings built before 1978 it is one combined form that asks two things: whether a child 10 or younger lives in the apartment, for window guards, and whether a child under 6 lives there, for lead paint. A child counts if the child spends 10 or more hours a week in the apartment. The notice can go by mail, by hand, or with the January rent bill if that bill is delivered between December 15 and January 16.<\/p>\n On the lead side, HPD’s page names buildings built before 1960, including a one or two family house with a rented apartment, and also mentions buildings built between 1960 and 1978, so check the page against the year your building went up. HPD asks for the notice in English and Spanish, two copies of each, one for the tenant to keep and one to send back.<\/p>\n Completed notices are due back by February 15. When a tenant does not answer, the owner has to find out another way, which usually means arranging to inspect the apartment. The Health Department says that if the owner cannot get in by March 1 after reasonable attempts, the owner notifies the Health Department, listing each unit and three attempts at contact. HPD also asks owners to report unanswered lead notices to the Health Department in writing.<\/p>\n Where a child under 6 lives, the owner checks every painted surface for peeling or damaged paint at least once a year, gives the tenant the results and keeps the records. Where a child 10 or younger lives, approved window guards have to be installed and kept in good order.<\/p>\n None of this is hard. It is just easy to lose in the holidays, and the proof matters later if a tenant complains or an inspector asks. Keeping the calendar, the records and the follow-up straight is part of what a manager handles so the owner does not have to.<\/p>\n This is a plain summary of the city’s rules as of November 2026, not legal advice. The details are on HPD’s Bedbugs<\/a> page, HPD’s Annual Notice and Investigations<\/a> page and the Health Department’s Window Guards: Information for Building Owners<\/a> page.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":" Two of the city’s yearly paperwork deadlines for rental buildings land back to back over the holidays. Neither takes long, and both are easy to forget until a tenant or an inspector asks for proof. December 1 to 31: the Bed Bug Annual Report Owners of multiple dwellings, buildings with three or more apartments, file…<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"footnotes":""},"categories":[5],"tags":[],"class_list":["post-4297","post","type-post","status-publish","format-standard","hentry","category-property-management"],"acf":[],"_links":{"self":[{"href":"https:\/\/sunriserealtyny.com\/index.php\/wp-json\/wp\/v2\/posts\/4297","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sunriserealtyny.com\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/sunriserealtyny.com\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/sunriserealtyny.com\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/sunriserealtyny.com\/index.php\/wp-json\/wp\/v2\/comments?post=4297"}],"version-history":[{"count":1,"href":"https:\/\/sunriserealtyny.com\/index.php\/wp-json\/wp\/v2\/posts\/4297\/revisions"}],"predecessor-version":[{"id":4299,"href":"https:\/\/sunriserealtyny.com\/index.php\/wp-json\/wp\/v2\/posts\/4297\/revisions\/4299"}],"wp:attachment":[{"href":"https:\/\/sunriserealtyny.com\/index.php\/wp-json\/wp\/v2\/media?parent=4297"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/sunriserealtyny.com\/index.php\/wp-json\/wp\/v2\/categories?post=4297"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/sunriserealtyny.com\/index.php\/wp-json\/wp\/v2\/tags?post=4297"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}Early January: the window guard and lead paint notice<\/h3>\n
February 15 and March 1<\/h3>\n
What an owner should check<\/h3>\n
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Where a manager fits<\/h3>\n